Preamble

Université de Reims Champagne Ardenne undertakes to ensure that the processing of personal data carried out on https://exebio-calls.univ-reims.fr/ complies with the General Data Protection Regulation (GDPR) and the French Data Protection Act.

This data protection policy applies to the processing of data carried out via the website https://exebio-calls.univ-reims.fr/.

It informs you about the purposes of the processing carried out, the legal basis for the processing, the recipients of the data as well as their retention period, the security measures, the possible existence of data transfers outside the European Union or automated decision making, the use and management of cookies. 

Who is the data controller of this website?

The person responsible for the data processing carried out by the website https://exebio-calls.univ-reims.fr/ is the company l’Université de Reims Champagne-Ardenne, located at 2 Avenue Robert Schuman - 51100 Reims, France.

To learn more, see the legal notice.

What personal data does this site collect?

According to article 4.1 of the RGPD, personal data is any information that allows you to be identified either directly or indirectly. This site collects personal data via the various application forms.

These include data:

• Identification (civil status, professional email address, professional postal address, telephone number, etc.)
• Professionals: CV, home unit, institutions, publications, patents etc. 

What are the purposes of data collection?

The processing of personal data, collected from the platform within the framework of the various forms, pursues the following purposes:

• Processing of applications (requests, interviews, opinions, deliberations, responses)
• Setting up the financing contract
• Monitoring of funded projects
• Assistance in improving applications (for rejected applications) 

What is the legal basis for the processing carried out by this site?

The processing of candidates' personal data by the University of Reims Champagne-Ardenne is necessary for the execution of pre-contractual measures taken at the request of candidates who request the conclusion of a financing contract for their scientific projects.

The University of Reims Champagne-Ardenne processes rejected applications, having a legitimate interest in communicating with you as part of improving your application.

Who are the recipients of the data processed by this site?

Your data is primarily intended for the University of Reims Champagne-Ardenne, a national public establishment of a scientific, cultural and professional nature.

They are processed by the staff of the various departments concerned by your requests, namely the unit in charge of the call for projects within EXEBIO and for the applications accepted by the Financial Affairs Department.

The scientific committee and experts will process your data to give their opinions on your project while the steering committee will be the final recipient in order to deliberate on your application.

The personal data concerning you are hosted exclusively in France by a subcontractor of our Service Provider (within the meaning of article 4.8 of the GDPR) in a strictly regulated manner. They are never communicated to third parties for commercial purposes.

How secure are the personal data processed by this site?

The University of Reims Champagne-Ardenne undertakes to protect the personal data processed within the framework of this site, while respecting the state of the art.

The indications below are the main security measures to protect your personal data:

• all pages of the site are under the https protocol;
• connection logging;
• user blocking when a hacking attempt is detected;
• the erasure of Personal Data is carried out at the request of the person concerned or at the end of the retention period;
• the data is stored on data servers respecting maximum technical security.

How long is the personal data processed by this site retained?

• Regarding successful applications, the data is kept for ten years for project monitoring purposes.
• Concerning rejected applications, the data is kept for 2 years to help you improve your project.

What are your rights?

Concerning your computer rights and freedoms and how to exercise them, we invite you to consult the Rights Management page.

Does this site use cookies?

When viewing this site, two (2) session cookies are placed on your computer, tablet or smartphone.

These allow the site to function properly and greatly improve your user experience.

The session ID has a major advantage: if you open multiple windows of the same web page, they are assigned to a single session.

This makes it possible to launch several requests at the same time without losing important personal information.

Session cookies are therefore used to store information about the current session.

Other information, such as login data or already completed online forms, is also retained during the session.

However, if you end your browsing session, the session ID and all other stored data will be deleted. This means that when you open the same web page in a new browser window, you will be considered a new visitor.

For more information on cookies, you can consult our cookies policy or go to the CNIL website.

Can I object to these cookies?

Yes and in several ways. If you do not want this site to place cookies on your computer, you can block them:

• using a browser which, by default, refuses cookies;
• by adequately configuring your browser or installing an additional component on your browser, specifically designed for cookie management.

This website respects your choice.